Terminology
• SAFE (Smart, Authenticated Fast Exams) is a system to conduct app-based exams/quizzes. It can also be used for marking attendance.
• In the following text, we use the term “Candidate” to mean the person who is answering the quiz/exam or marking attendance.
• We use the term “instructor” to mean the authority who is conducting the quiz/exam, or asking the Candidates to mark attendance.
What information we collect or store and when?
• When an instructor signs up for an instructor account, we ask the instructor for the following information: Email address, Name, Phone number, Institute, Department.
• When a Candidate signs up for a Candidate account, we collect the following information: Email address, Name, Roll number (at the institution corresponding to the instructor).
• When an instructor creates a course: the SAFE server stores information about the course code and name.
• When an instructor creates a quiz/exam: the SAFE server stores the questions and answer key.
• When a Candidate uses the SAFE app to mark attendance or to answer a quiz/exam: IMEI, MAC address, IP address, WiFi AP scan list, selfie, GPS location (in some cases).
• When a Candidate uses the SAFE app to answer a quiz/exam: we track if the Candidate receives any phone call, and whether the Candidate accepts the phone call. We do not access the caller-ID however.
• When a Candidate answers a quiz/exam: the SAFE app client and subsequently the server stores the given answers, and computes the obtained marks.
How we use the above information?
• The above information is used only for the purpose of exam/course management by the instructor of the course(s) in which the Candidate is enrolled. For instance:
o To summarize a Candidate’s attendance in each class session.
o To summarize whether a Candidate used the SAFE app to answer a quiz/exam from the designated location.
o To summarize a Candidate’s quiz/exam performance in a course.
• We do not share any of this information with any third party.
• The contact information (email/phone) is used to notify users of important changes/updates to the SAFE system.
VPN usage
o We are using VPN service during the quiz or examination in order to create a secure device-level tunnel to our server and disallow any notifications during the examination. This is a feature required for our app’s functionality of secure e-exams.
o We are not collecting any personal and sensitive user data.
o We are not redirecting or manipulating user traffic from other apps on a device for monetization purposes.
Changes to this Privacy Policy
• Any changes to this privacy policy will be posted at this same location, and instructors/Candidates will be notified about the same in a transparent manner.